Product Highlights

MaXM Accounts Payable

The MaXM Accounts Payable module provides the hospital professional with the capability to accurately expedite the payment process. It three-way matches the invoice, purchase order and receiver within user-defined tolerances, it provides full voucher and check-writing capabilities for single- or multi-facility enterprises, and it is designed as an integral part of the MaXM Materials Management system which enables the user to access the essential financial and product procurement information.

The founding concepts of the MaXM Accounts Payable module are:

u Invoice Management
u Voucher Management (Request for Check)
u Check Management

MaXM’s user-friendly, cursor-controlled screens facilitate the Accounts Payable process. All pertinent related information becomes readily available upon entry of the purchase order number. The vouching process allows for automatic or manual selection of payment period (payment cycle) and bank account. Additionally, full check writing functionality is available. Throughout all aspects of the MaXM Accounts Payable system, a complete audit trail is maintained and a General Ledger interface is supported.

Listed below are some of the distinctive features found in the MaXM Accounts Payable module:

  • 1099 reporting
  • Automatic liability posting
  • Check clearing
  • Check data display
  • Check printing
  • Check reconciliation
  • Check registers
  • Checking account management
  • Credit invoices
  • Direct vouching
  • Expense allocation
  • General ledger interface
  • One time vendors
  • Payment plan management
  • Price adjustments & variances
  • Price discounts
  • Suspended invoice processing
  • Tax reporting
  • Three way matching
  • User-defined payment cycles

Significant benefits are realized from utilizing the MaXM Accounts Payable module. The hospital professional has the capability to maintain accurate and verifiable purchasing data to control materials costs. Also, MaXM’s ability to interface to the General Ledger system allows for a detailed profile of hospital expense management. Some other benefits of the
MaXM Accounts Payable module are listed below:

The ConTrol Accounts Payable module has a variety of informational reports pertaining to all hospital expenditures, which are available on-line or in printed form. Listed below is a representative sample of the management reports available within this module:

Invoice listing
Vendor purchase summary
Vendor A/P trial balance
Invoice listing by vendor
Aging report of unpaid invoices by vendor
Outstanding check register
Vendor payment summary
Suspense detail report by buyer
List vouchers
List unpaid vouchers by vendor
A/P analysis by vendor
Voucher distribution register

MaXM is so flexible that Invoice Matching, a subset of MaXM Accounts Payable, can be utilized by healthcare facilities where other Accounts Payable systems are already installed. This part of the MaXM Accounts Payable module can be deployed independently to provide three-way matching of the invoice, purchase order and receiver.


Put Yourself in Control !

The combination of AMS' MaXM applications in one comprehensive family of Healthcare Expense and Commodity Management systems lets you focus on building customer satisfaction, delivering value to those that use the facility, and creating an environment that draws the best healthcare professionals to your door. MaXM is the one materials management system that gives you all of today's most advanced capabilities at your fingertips.

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